How your business can overcome remote work security

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Moving your business resources online and allowing employees to work outside the traditional office setting comes with a multitude of benefits. These include lower overhead expenses, higher employee satisfaction, and increased productivity. However, to enjoy all these benefits without consequences, you must ensure that you have strong systems in place that prevent the potential exploits that come with remote work setups.

Having employees work from various locations also means doubling up on security to keep your business’s data and systems safe. You’ll have to comply with certain cybersecurity laws and regulations to protect your business from cyberthreats such as malware, denial-of-service (DoS) attacks, and unauthorized access that can result in the theft of intellectual property or confidential information.

Even though working remotely comes with seemingly complex security issues, there are basic measures you can take to ensure your business gets to safely reap the benefits of remote work. These include employing multilayered systems, coaching employees, and much more.

Multilayered systems and employee coaching

Keeping your data 100% secure is nearly impossible if you choose to rely on a single security tool. Experts recommend a minimum of three layers of protection to effectively restrict database access based on employee roles and data authorization. For instance, in addition to having strong passwords, you can use additional identity verification methods like one-time SMS activation codes or fingerprint scans to regulate access.

It hardly matters how well-built your software and security systems are; if your employees don’t understand how to use your systems correctly and securely, even the strongest networks could be compromised. It’s well worth the time and effort to train your employees to keep an eye out for activities that could potentially lead to breaches or data leaks.

A great practice would be to coach your employees about security practices early on, as part of the onboarding process. This would allow each employee to learn the details of your security system and how to best integrate these guidelines into their daily workflow. This way, ensuring security becomes part of an employee’s routine, which significantly reduces the risk of security incidents due to human error.

Mobile device management (MDM)

MDM is software that’s installed on company-approved mobile devices, giving system administrators visibility and control over those devices. This way, you can monitor mobile device usage and mitigate risks to your business. If MDM software detects that remote workers are connecting to unsecured public Wi-Fi networks, you can send security alerts or deny users from accessing sensitive data.

Beyond device monitoring, MDM also enables system administrators to gain remote access to mobile devices in certain situations. If a device is lost or stolen, for example, system administrators can track the location of the device or completely wipe its contents to prevent potential data breaches.

Comprehensive documentation

Coaching right off the bat works well with new employees, but how about current ones? Especially if you don’t have ample office space, gathering and meeting your employees to talk about new security measures and policies would be a predicament. It would be even harder to disseminate information to remote team members who have widely varying schedules.

Having easily accessible and well-compiled records of any changes regarding business operations and regulations will help keep employees to stay updated on various developments, while still enjoying the independence and flexibility of working remotely.

Enlisting expert help

It pays to have someone who knows how to handle the diverse factors and processes involved in effectively managing remote work. You’d have a better chance of protecting your business and employees with an additional layer of expert experience.

To maximize your organization’s output wherever your employees may be, ask help from a managed IT services provider like Integrated Technology Services (ITS). Our experts can provide tailored solutions that consider the specific systems, needs, and goals of your business. ITS can help you keep your data secure while maintaining full efficiency with a remote work setup. See what else we can do for your business here, or give our 24/7 help desk a call at 843-507-5288.