How much do you know about backup and recovery?

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A lot of modern businesses regularly explore ways to best protect, manage, and analyze their data. Not doing so can expose your business to a lot of risks, resulting in downtime and potential data loss — which can cost you thousands of dollars.

No matter which solutions your business decides to implement, having a backup and recovery plan is necessary to safeguard your data. However, there are several misconceptions about these processes. Take our short quiz to see how familiar you really are with backup and recovery solutions and how they help enhance data protection.

1. Do you need to back up your data even if it’s automatically saved in your email or the cloud?

a. Yes
b. No
c. Uncertain

Many assume that because they work online, their data gets stored in the cloud automatically. While it’s true that many email and online productivity apps include backup options, they don’t store all of your data forever. Due to storage limitations in the public cloud, they’ll most likely keep recently created items accessible, but otherwise, the risk of data loss remains.

Therefore, you do need to employ a more comprehensive backup solution to ensure that your business data is safe and easily retrievable.

2. Backup and recovery solutions are _____.

a. too expensive
b. cost-effective
c. cheap

Investing in your own backup hardware and software costs around a few thousand dollars for a small team of 10–15 employees and tens of thousands for a larger workforce. You’ll also be shouldering the cost of the physical storage devices or servers plus related expenses (e.g., maintenance, upgrades, and power consumption).

Meanwhile, cloud storage costs are more upfront. You’ll simply pay an all-inclusive monthly fee for storage, security, and maintenance. You won’t be spending a cent on hardware.

As such, backup is cost-effective in that it’s an investment that provides a slew of long-term benefits.

3. Are backup tools easy to use?

a. Yes, it’s easy to get the hang of them.
b. No, they’re very confusing.
c. I’m not sure.

Trick question! Using backup tools can be simple or complex depending on a variety of factors — including data size and sensitivity as well as storage location.

Some backup solutions, particularly on-site storage systems, are quite elaborate and require greater resources. For instance, certain systems require administrators to download and install programs for the backup process to effectively work. However, this type of backup solution provides a robust defense against cyberattacks such as ransomware, because criminals can’t get to your data without actually connecting to your network.

On the other hand, cloud backup is relatively easy to use. Your data is stored on remote servers, and you can access these using any device — like a mobile phone or a laptop — whenever and wherever, as long as you have an internet connection. A cloud service provider (CSP) will charge you based on capacity, bandwidth, and the number of users, among other factors.

4. Backing up your data in the cloud is _____.

a. unsafe
b. safe
c. irrelevant

When cloud technology was first introduced, people worried about how much data could be uploaded to the cloud and how secure it would be. These concerns have now been resolved with unlimited storage and even military-grade encryption and servers designed to handle large-scale and highly secure data storage.

What’s more, cloud backups keep data safe from local disasters such as fires, floods, and power outages. Files are stored in a facility that’s protected from theft and common hardware failures.

For these reasons, many businesses are now adopting cloud backup solutions. Cloud service providers like Integrated Technology Services (ITS) offer safe, secure, and simple migration solutions.

5. Who needs data backup and archiving?

a. Only large corporations
b. Only regulated businesses
c. All businesses

Just because some businesses handle greater or more sensitive data doesn’t mean they’re the only ones who will benefit from data backup and archiving. In fact, all organizations need some form of backup and archiving.

Some employees can accidentally delete data, or you may need access to some information that goes back many years. Businesses generate a lot of valuable data, most of which are essential in running operations. Thus, having backup and archiving solutions is essential for all businesses.

6. Should backup be a priority?

a. Yes, it should be high on the priority list.
b. No, it should not be a priority at all.
c. It should be a medium-level priority at best.

Many businesses and individuals don’t consider backup a priority. Only when everything starts to go south does it skyrocket to the top of the list.

Given the reasons above, your business should prioritize developing backup and recovery strategies. In doing so, you’ll be protecting your data while effectively using resources and saving money at the same time.

How did you do?

5–6 correct answers: Top marks, congratulations! You know your stuff.
3–4 correct answers: Awesome! You have an idea of how backup solutions can help protect your business, but there’s more to learn.
1–2 correct answers: Whoops! You may need to brush up your knowledge of backup and recovery solutions.

Don’t wait until you encounter a cyberattack to see how well you know backup and recovery solutions. Call our IT experts today, and we’ll help you set up a backup solution that works best for your business. Or, if you’re interested in cloud solutions, check out our free eBook.

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