5 Technology solutions businesses need to enable remote work

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The rise of the cloud and mobile technologies has heralded a new era of workforce mobility. The future of work is now mobile, where successful businesses have work-from-anywhere policies that allow their employees to choose their own workplaces, hours, and devices. Some companies have even gone so far as to close their office premises entirely. But before that can happen, you need the right technological infrastructure in place.

#1. Web conferencing

One of the more common complaints business owners have about workforce mobility is that it gets in the way of company culture. There’s still a common perception that a distributed workforce is ineffective when everyone is worlds apart. In reality, too many corporate meetings can waste a lot of time and hinder productivity, especially when there’s a long commute involved.
Web conferencing software makes it possible for remote workers to keep in touch over audio and video and instant message no matter where they are. Best of all, all such communications are unmetered, so the only thing you’ll ever need to pay for is a monthly subscription plan.

#2. Team collaboration

There’s more to enabling a strong culture of teamwork than holding regular video conferences. When working on the same or connected projects, people need a way to quickly reach out to others on the team in real time, no matter their geographical location. Team collaboration tools go beyond web conferencing and real-time messaging to enable document-sharing and social media features that most of us are already familiar with.

Team collaboration platforms like Microsoft Teams provide real-time messaging and forum-like functions to enable seamless teamwork across physical borders. Other solutions, like Microsoft SharePoint, let business leaders create entire virtual office environments in the cloud.

#3. Time tracking

Naturally, there has to be a fair amount of trust between employers and their employees when people are working remotely. One of the most common fears that business leaders have is that their remote workers will end up taking more time off work and getting less done due to the many distractions they’re likely to have around them at home or elsewhere. For the most part, it’s about balance — people tend to be far more productive when working on their own terms.

Time tracking software help employers retain a degree of control without being oppressive. It can help users track how much time they spend on each task, thus allowing employers to measure productivity, identify areas in need of improvement, and maximize their investments in their employees.

#4. Document sharing

Documents are the lifeblood of any business no matter its industry. Nowadays, most of these documents exist in digital form, which makes it much easier to enable workforce mobility. In the old days, those rare occasions when people would take their work home would involve copying files over to a portable drive or sending them by email. These cumbersome processes take up valuable time and often end up leading to data loss due to human error.

Today’s document management systems are typically cloud-enabled, which means everything is stored in a centralized online repository that’s accessible on any device connected to the internet. That means no more manually exchanging files.

#5. Endpoint protection

By far the biggest challenge facing workforce mobility is the fact that there is a heightened risk of cyberattacks now that people are accessing their companies’ systems from different devices all over the world. However, business leaders must also remember that almost all data breaches stem from human error rather than technical vulnerabilities.

To enable workforce mobility without adding risk, administrators need to retain full visibility into and control over their information-bearing assets. This is best achieved with a centralized, cloud-enabled management dashboard and endpoint protection for all devices approved for work. This way, they can revoke access rights to compromised devices or accounts belonging to employees who have left the company, and even remotely wipe lost or stolen devices.

ITS provides technology solutions and expertise to organizations in Mount Pleasant, Goose Creek, and Charleston. Call us today to find out what solutions you need to establish a strong remote work policy.

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